Event Space Design Manager

Welcome

Thank you for your interest in Charcoalblue! We are looking for an Event Space Design Manager to join our growing Charcoalblue Experience (CBX) team! This position is based in Sunnyvale, CA.

Company Overview

Charcoalblue was established in the heart of the UK theatre industry in 2004. Since then, we have carved out a reputation as the world's leading integrated Theatre, Acoustic and Experience Consultancy service. We now operate as a cohesive and collaborative team across six international studios in the UK, USA, and Australia, delivering projects to every corner of the globe. Theatre, acoustic, project management and digital design runs in our blood and each one of us has at some point worked within the industry we now design for. We provide a full spectrum of consultancy services from strategic analysis and creative concept generation through to detailed design and full project leadership. Simultaneously, we have the expertise to integrate world-class acoustic, technical, and digital design solutions from the outset.

Charcoalblue Experience (CBX) is a dedicated business unit within the Charcoalblue group that applies our expertise gained from working with globally renowned cultural organisations to the workplace, sports, exhibition, and events markets. Working with world leading companies, Charcoalblue Experience works with any business looking to create spaces for collaboration and storytelling that wants to deliver an enhanced experience for staff, visitors, guests, and spectators. Project’s include hybrid workplaces, one-off event spaces, sports facilities, broadcast studios, conference centres, and ecosystems across entire buildings and campuses. Our CBX team includes specialist Project Managers, Design Managers, Research & Development (R&D) Consultants, Technical Drawing and Standards Consultants, Producers, and Administrators and they often work closely with single clients and are fully embedded into their workflow and teams.

E: [email protected]

W: www.cbx.charcoalblue.com

Brief Description of Role

We are seeking a Design Manager to oversee the design of our client’s event spaces in the San Francisco Bay Area and across the United States. The event spaces range from fixed seated auditoria for formal presentations to fully adaptable facilities for product launches, gala dinners, and networking. This role is based in Sunnyvale, CA with the expectation to be on site in the client's offices three days per week. We already have Design Managers working throughout the UK and North America, and you will join part of this team. You will interface with our current Design Managers, as well as key members of the client team.

Although based at the client's offices, you will be a key part of the Charcoalblue Experience team and will benefit from the support and training offered to and by our in-house consultant and business support teams.

The ideal individual for this role is a multi-faceted and innovative problem solver with broad knowledge of event spaces and/or guest experiences and the ability to deliver and launch projects on time, on budget, and on strategy. Additionally, you must be a clear communicator, action-oriented, self-motivated, and comfortable with ambiguity.

Key Responsibilities

  • Oversee the client requirements and design of event spaces for a major global organization.
  • Act as a key point of contact for both the events operations teams, the AV project managers, and the architectural design teams to ensure accurate communication between all parties.
  • Be actively involved in design team meetings, providing subject matter expert advice to guide the project.
  • Be a trusted, friendly, and robust collaborator for all client and external partners while balancing diverse team priorities.
  • Ensure the architectural design of Event Venues and Support Spaces are optimized for the overall guest and user experience.
  • Represent and be an ambassador for Charcoalblue, interfacing daily with this important client.
  • Elevate our ability to collaborate and communicate with developers, placemaking experts, and urban design professionals, and brainstorm new and innovative ways to think about a portfolio of event spaces.

Typical Duties

  • Review design team information, ensuring suitability of all systems for events production spaces.
  • Attend regular meetings to review project progress.
  • Develop client requirements documentation for new event spaces and produce briefs for the architectural design team.
  • Assist the external project manager and client with the set-up and sharing of all documents, reporting and data management tools, written meeting minutes, and all design templates.
  • Provide best practice documentation and design comparatives for different event spaces.
  • Be knowledgeable of the design, schedule and budget of each project and be able to communicate potential 'pain points' to the client and the client's project manager.
  • Support the project manager and client's events team on development and design projects.
  • Ensure all client team members are engaged in each appropriate project phase.
  • Maintain and distribute necessary documentation to keep project phasing on track.

This list is not intended to be exhaustive and may be subject to alteration over time as we develop the service.

Qualifications and Key Skills

Essential

We are open to receiving applications from candidates with a varied range of experience and education. If you meet most of the qualifications below, we encourage you to apply:

  • Minimum 3 years of relevant design or design management work experience and/or formal qualification/degree in architecture, interior design, venue design, or related field.
  • Professional experience in the design or construction of spaces relating to the performing arts, events, experiential, or hospitality strongly preferred.
  • A background in architecture or interior design strongly preferred.
  • An interest in urban planning and design or real estate development highly desired.

Key Skills

  • Skilled in the visual, written, and verbal communication of design issues with capability to think outside the box and bring creative, non-standard, and innovative solutions to the table.
  • A practical understanding of the AIA design stages, and the typical level of information required at each stage.
  • Competence in the presentation of imagery and drawings to convey ideas.
  • Experience of theatre, performing arts, or event space buildings either through direct experience or professional design work.
  • Proven vision, leadership, and strategic skills to prioritize evolving initiatives; ability to turn ideas and capabilities into effective initiatives that engage users.
  • An understanding of permitting process, construction terminology and building systems, and overall project sequence/timing.
  • Ability and proven record of helping to steer decision making and process
  • An imaginative approach to problem-solving will be a significant advantage.
  • A collaborative and personal approach is essential.
  • Ability to read construction drawings and specifications is critical to being successful in this position.

Interpersonal Skills

  • Ability to work in a collaborative and fast-paced environment with a high degree of self-motivation and initiative.
  • Ability to easily manage multiple projects simultaneously.
  • Detail oriented with ability to think, plan, and execute on multiple projects in different phases simultaneously with little direct supervision.
  • Able to work calmly and effectively under pressure.
  • Flexibility and adaptability to changing business needs.
  • Ability to build relationships with colleagues, clients, vendors, stakeholders, and management.

Working hours

The role is being offered on an 'at will', exempt basis at 40 hours per week and is subject to a three-month probationary period.

As an international organisation, the needs of the business are as such that this role requires a flexibility in working hours (which can be variable from week to week) to facilitate project demands and maintain support across our global entities’ varying time-zones. Working hours patterns will be agreed with your line manager to suit your personal circumstances and the current project load.

Location

We are currently working in a distributed hybrid model, meaning you will work from your home or other place of your choosing, in combination with the client's office in Sunnyvale, CA, subject to local and federal health and safety guidelines. You will be expected to be on site about three days per week. Travel within the US and occasional travel internationally for projects and/or team building as required, with notice.

Salary

The salary range for this role is $103,000 - $134,000 per year.

Please state your salary expectations in your covering letter in line with your experience.

Charcoalblue intends to offer the selected candidate base pay within this range, dependent on job-related, non-discriminatory factors such as experience. Base pay is one part of the total rewards that Charcoalblue provides to compensate and recognize employees for their work. Charcoalblue provides a robust benefits package to help support you physically, financially, and emotionally through the big milestones and in your everyday life. Please visit our careers page for more details.

Annual Leave

Based on a 40-hour working week, you will receive 15 paid vacation days per year, plus federal and some local public holidays, and additional discretionary days between Christmas and New Year's Day.

Additional Benefits

  • To support you in successful remote/distributed working, you will receive a laptop and any other associated IT peripherals required for the role.
  • You will receive contributions towards your home broadband and utilities to enable you to work productively and comfortably.
  • Following 60 days of employment, you will be eligible to join our 401K scheme (employee contributions only).
  • Following 60 days of employment, you will be eligible to join our company healthcare scheme for the duration of your contract.
  • Following 60 days of employment, you will be eligible for life assurance cover, Short Term Disability and you may take advantage of joining our FSA/Dependents’ Care schemes.
  • Following completion of your three-month probationary period, you will receive two free theatre/live performance tickets per month in line with our Expenses Policy.
  • Charcoalblue operates a bonus scheme which you will benefit from following successful completion of a three-month probationary period. Please note that this is subject to the company's performance year on year and is not guaranteed.
  • You will receive regular check-ins with your line manager to enable you to succeed in the role.

Start Date

July 2022

Equity & Diversity Policy Overview

Charcoalblue is an equal opportunities employer, actively working towards becoming an inclusive organization. We work consistently to ensure elimination of unfair and discriminatory practices within the company and encourage full contribution from its diverse community.

Our mission is to manifest an inclusive ethos by creating a diverse and inclusive working environment across our practice. Recruitment opportunities are open to all, but we are particularly keen to hear from ethnically diverse and disabled candidates, as these groups are currently underrepresented within our teams.

If you require this application in a different format or need support during the application process, please contact Jake Katz via email [email protected] or Dara Tauss via telephone (212-645-0790). Equally, please contact Jake if you have any questions in relation to access, or how the role might need to respond to your personal circumstances.

Charcoalblue aims to provide a service that does not discriminate against its clients and customers and works to ensure all can access the services and goods supplied by the company. We believe that all employees and clients are entitled to be treated with respect and dignity.