Project Manager

Project manager – Charcoalblue Experience (CBX)

We are seeking a US, East Coast based Project Manager to join our talented, global team. Full details of the role can be found below.

Company Overview

Charcoalblue is widely regarded as the most exciting and innovative specialist theatre, live performance, events, and AV consultancy in the world. Since our foundation in the UK in 2004, Charcoalblue is now the largest organization of its kind. We have studios in London, Bristol, Glasgow, New York, Chicago and Melbourne and a distributed workforce based across the UK, USA, and Australia.

Charcoalblue Experience (CBX) is a dedicated business unit within the Charcoalblue group that applies our expertise gained from working with globally renowned cultural organizations to the workplace, sports, exhibition and events markets.

Working with several leading companies, Charcoalblue Experience works with any business looking to create spaces for collaboration and storytelling that wants to deliver an enhanced experience for staff, visitors, guests and spectators. Project include hybrid workplaces, one-off event spaces, sports facilities, broadcast studios, conference centres, and ecosystems across entire buildings and campuses.

Our CBX team includes specialist Project Managers, Design Managers, Research & Development (R&D) consultants, technical drawing and standards Consultants, Producers, and Administrators and they often work closely with single clients and are fully embedded into their workflow and teams.

E: recruitment@charcoalblue.com

W: www.charcoalblue.com

Note - this role will be based at our Client’s offices in the New York Area, however due to COVID-19, this post will be remote-based until further notice.This will be discussed in more detail should you reach the final interview stage.

Brief Description of Role

Charcoalblue have been appointed by a long-standing international client to provide specialist AV project management services for their Events and Experience spaces. This will involve collaborating with the client’s designers, wider architectural project teams and AV integrators delivering world leading spaces.  

This role will provide project management and leadership services for the successful delivery of Audio-Visual installations for both installed and loose equipment by third party vendors. The Project Manager will be responsible for the coordination of all Performance AV related elements to integrate into the events and experience spaces and will take responsibility for some of the client’s largest and most significant projects.

Key Duties

  • Provide project leadership for the successful coordination and delivery of the installation of Audio-Visual systems for events and experience projects.
  • Deliver progress reports, proposals, requirements documentation and presentations to key stakeholders and partners as required.
  • Lead meetings and workshops required to deliver the project.
  • Assist other project managers if assigned to their project team.
  • Support the client team to establish baseline project budgets and establish cost control procedures and be responsible for budget control and reconciliation. 
  • Lead the vendor bidding process - prepare bid documents, interview and recommend vendors, introduce project to the selected vendor.
  • Prepare contract documents, scope of works documents and Key Performance Indicators for vendors. Establish payment terms and conditions aligning with client’s vendor selection requirements.
  • Coordinate the output of the AV design team during the design stages and construction, ensuring all AV design requirements are clearly documented, reviewed and fit for purpose.
  • Monitor the construction progress, identify potential risks and be proactive in finding possible solutions. 
  • Schedule all vendors to meet overall project deadlines as they relate to the building process and first day of business, adapting schedules as required if the end date moves.
  • Ensure coordination of AV content requirements are aligned with the building completion schedule.
  • Communicate changes to appropriate teams and liaise with the relevant Account Manager to adjust resources accordingly.
  • Report on program performance to the Account Manager.

As this is a new role, this list is not intended to be exhaustive and may alter over time.

Key Skills and Qualifications

Essential

We are open to receiving applications from candidates with a varied range of experience and education. If you meet most of the qualifications & skillsets below, we encourage you to apply.

  • A formal qualification/degree in Project Management (Architecture/Interior/AV/Entertainment) or in lieu of a degree, at least five years of relevant project management work experience at a senior level with a focus on architecture, construction, performance, design, or related fields.
  • Ability to work in a collaborative and fast-paced environment with a great degree of self-motivation and initiative.
  • Experience with events space, theatre, performing arts or buildings either through direct experience or professional project management work.
  • An understanding of permitting process, construction terminology and building systems & overall project sequence/timing.
  • Fundamental understanding of AV system functionality and installation process and techniques.
  • Ability to read and comprehend project technical documents including, but not limited to engineering and architectural drawings, schedules, test reports, or commissioning documents.
  • Ability to easily manage multiple projects.
  • Familiar with typical project management tools.
  • Excellent written, verbal and presentation communication skills including an excellent working knowledge of G Suite applications.
  • Detail oriented with ability to think, plan, and execute on multiple projects in different phases simultaneously with little direct supervision.
  • Ability to build relationships with colleagues, clients, vendors, stakeholders and management.
  • Proven ability to manage complex budgets. 
  • Relevant construction-related safety training would be advantageous 

Employment Details

Hours

The role is being offered on a ‘at-will’, exempt basis at 40 hours per week.

We typically operate a flexible working hours scheme, exact hours to be agreed with the client if successful at interview and, subject to the demands of the projects on which you are engaged, recognizing the importance of the work/life balance.

As an international organization, the needs of the business are as such that this role requires a flexibility in working hours (which can be variable from week to week) to facilitate project demands and maintain support across our global entities’ varying time-zones.

The role is subject to a three-month probationary period.

Location

We are currently working in a distributed model (remote working), so at commencement, you will work mostly from your home or other place of your choosing. Once the client encourages a ‘return to office’ and establishes guidelines around this, you will be expected to meet the requirements of the client, conducting most of your working hours from the client sites.

Local CBX team meetings and in-person catchups will generally happen in our New York City location or other CB studios or local client offices once COVID restrictions are fully lifted.

Some national and international travel may be required occasionally so you must be able to travel as required, with notice.

Salary Range

Please state your salary expectations in your covering letter in line with your experience and preferred working hours per week.

Annual Leave

Based on a 40 hour working week, you will receive 15 days’ paid holiday per year, plus Federal and some local Public Holidays, plus some additional discretionary days between Christmas and New Year.

Additional Benefits

  • To support you in successful remote/distributed working, you will receive a laptop and any other associated IT peripherals required for the role.
  • You will receive contributions towards your home broadband and utilities to enable you to work productively and comfortably.
  • Following 60 days of employment, you may be eligible to join our 401K scheme (employee contributions only).
  • Following 60 days of employment, you may be eligible to join our company healthcare scheme for the duration of your contract.
  • Following 60 days of employment, you may be eligible for life assurance cover, Short Term Disability and you may take advantage of joining our FSA/Dependents’ Care schemes.
  • Following completion of your 3-month probationary period, you will receive two free theatre/live performance tickets per month in line with our Expenses Policy
  • Charcoalblue operates a bonus scheme which you will benefit from following successful completion of a three-month probationary period. Please note that this is subject to the Partnership’s performance year on year and is not guaranteed.
  • You will receive regular check-ins with your line manager to enable you to succeed in the role.

Start Date

​December 2021

Equality & Diversity Policy Overview

Charcoalblue is an equal opportunities employer, actively working towards becoming an inclusive organization. We work consistently to ensure elimination of unfair and discriminatory practices within the Partnership and encourage full contribution from its diverse community.

Our mission is to manifest an inclusive ethos by creating a diverse and inclusive working environment across our practice. Recruitment opportunities are open to all, but we are particularly keen to hear from ethnically diverse and disabled candidates, as these groups are currently underrepresented within our teams.

If you require this application in a different format or need support during the application process, please contact Kabir Naidoo via email kabir.naidoo@charcoalblue.com or Lindsay Ricketts via telephone (212-645-0790). Equally, please contact Kabir if you have any questions in relation to access, or how the role might need to respond to your personal circumstances.

The Partnership aims to provide a service that does not discriminate against its clients and customers and works to ensure all can access the services and goods supplied by the Partnership.

The Partnership believes that all employees and clients are entitled to be treated with respect and dignity.